It creates legally admissible proof that you sent the letter and that the landlord received it on a specific date — the foundation of any small claims case.

How much does it cost?

About $8–$12 with a return receipt. It's the single highest-leverage spend in the entire process.

What if the landlord refuses delivery?

Refusal is documented by USPS and usually counts as constructive notice — meaning the law treats it as if they received it.

Should I also email it?

Yes. Email a copy on the same day for speed, but certified mail is what holds up in court.

How to Send a Demand Letter by Certified Mail

Sending your demand letter via USPS Certified Mail with Return Receipt is the single most important step in the deposit recovery process. Here's how to do it right.

Step 1 — Print and sign

Print two copies of your letter. Sign and date both. Keep one for your records.

Step 2 — At the post office

Ask for Certified Mail with Return Receipt (PS Form 3811, the 'green card'). Fold the letter into a standard envelope and address it to your landlord's official mailing address.

Step 3 — Save everything

Save the certified mail receipt, the tracking number, and the green card when it returns. These become your court exhibits if you ever need to file.

How it works

1. Tell us what happened

Enter your move-out, deposit, and landlord details in our 7-step guided form.

2. We draft your letter

Your draft cites your state's return deadline and damages multiplier in clear, professional language.

3. Send & follow up

Download as PDF, send certified mail, and escalate to small claims if the landlord ignores your demand.

Frequently asked questions

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This tool helps you create a draft demand letter based on your information. It does not determine your legal rights, guarantee payment, or replace advice from a licensed attorney. You may wish to consult a licensed attorney for guidance specific to your situation.